Document Audit

Katie Harrower |


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"The worry has always been whether employees would bother to read staff handbooks or company policies. This document audit feature is a great addition to Youmanage." Jim Caldwell, Director, William Channon

Whether you upload a new document, or amend an existing document via the Version Control capability, you have the option of whether to notify employees that a document is available to view, advising them that it should be read and digested.

Therefore, you will know who has, and perhaps more importantly who has not, read anything of interest or importance!

A task will also appear on an employee's personal To-Do List within Youmanage asking them to read the document and the task will remain until they click through and choose to view it.

When a document had been viewed, Youmanage will create an audit trail, so that you can see which documents are being read and when, and those that are not being viewed and by whom.

Once read, an employee's own record will be date stamped against that particular document as a permament record of them having seen it.

Simple but great!

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Katie is an English Literature graduate from the University of Stirling now developing an exciting career in marketing within Youmanage. Within the wider team, she is responsible for managing all aspects of marketing communications, including content and digital strategy, social media, website traffic, prospective client experience and the overall satisfaction of existing Youmanage users. Outside of work, she spends most of her time writing music, portrait painting, or at the pub quiz trying to win free food.