1 About this Policy
Further information about privacy and data protection issues including the online Register of Data Controllers can be found on the Information Commissioners website at http://www.informationcommissioner.gov.uk/.
2 Who we are
2.1 We are Youmanage HR Limited, a company registered in Scotland with company registration number SC390357. Our registered office is at Scion House, Stirling University Innovation Park, Stirling. FK9 4NF. Please see our contact section for more information. Youmanage Limited is registered to manage data in accordance with the Data Protection Act of 1998. Our Registration Number is Z9689377.
2.2 If you have any queries about the information we hold on you, please contact us by email at firstname.lastname@example.org or telephone on 01786 458037.
3 How we collect information from you
3.1.1 A cookie is a small text file which is transferred from a website and stored on your computers hard drive. It enables a website to remember who you are.
3.1.2 Most browsers are automatically set to accept cookies but if you are using Microsofts Internet Explorer or Netscape Navigator, you should be able to configure your browser to restrict cookies or block all cookies if you wish. Browser-specific instructions on how to restrict or block cookies may be found on the Interactive Advertising Bureaus website at http://www.allaboutcookies.org/.
3.1.3 We use temporary cookies to keep track of which pages you visit. Session cookies are deleted when you close your browser (i.e. the software program you use for searching and viewing various kinds of Internet resources such as information on a web site).
3.1.5 Because web beacons are the same as any other content request included in the recipe for a web page, it is not possible for you to opt out or refuse them. However, as we use web beacons in conjunction with cookies they can be rendered ineffective by either opting out of cookies or by changing the cookie settings in your browser.
3.1.6 More information on cookies and web beacons can be found at http://www.allaboutcookies.org/.
3.2 By registration
3.2.1 We collect information about you if you complete any of the various forms on our site to contact us, make enquiries, download electronic resources, apply to us and give us feedback.
3.2.2 We need you to give us certain information, which will be indicated on the form you are required to complete in order to make your enquiry. It would help us if you give us any other information that you think will be relevant but you are under no obligation to do so.
3.3 Through traffic data and site statistics
3.3.1 We do keep a record of traffic data which is logged automatically by our server, such as your IP address, the URL you visited before ours, the URL you visit after leaving our site and which pages you visit.
3.3.2 We also collect some site statistics such as page hits and page views.
3.4 By you contacting us by other methods other than the website
3.4.1 The website provides various telephone and fax numbers and email addresses for you to contact us. We will collect information from you that you provide through any of these methods.
3.4.2 We may also collect other information you supply to us after your initial contact with us.
4 Security and storage of information
4.1 We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage.
4.2 Please remember that normal Internet email is insecure. We do however, use secure connections in our web-based service provided to clients.
4.3 We will store your information at least for the duration of any customer relationship we have with you, or as otherwise required by law (normally up to a maximum of 7 years for legal and tax reasons).
5 What your information is used for
5.1 If you buy software or services from us, we will use your information to fulfil your order and to provide you with the software or service you have requested.
5.2 If you request contact from us, we will use your information to make contact with you.
5.3 If you agree when you register with us or buy from us, we will also use your information for marketing purposes. If you do not want the information we hold on you to be used in this manner, you must first contact us either in writing or by e-mailing us at email@example.com and establish your preferences.
5.4 If you do not object, we may use the information we hold on you to contact you for feedback on your use of our software and/or services and/or website.
5.5 We may use aggregated data about users of our site, sales patterns and other statistical data to improve our site, but it will not be possible to identify individuals from that aggregated data.
6 With whom we may share your information
6.1 We will not share your information with any other organisation except in the following circumstances.
6.1.1 We may share your information with another organisation that buys our company or our assets, or with another organisation from which we acquire a company or business, and in the course of any preceding negotiations with that organisation, which may or may not lead to a sale.
6.1.2 We may share your information with our funders or potential funders, such as our bank and with our professional advisers who have a reasonable need to see it.
6.1.3 We may share your information with any group companies of ours so that they can provide any products and services to you that you request.
6.1.4 We do not sell, rent, or lease any customer or visitor data to third parties. In order to help provide our services, we occasionally provide information to other companies that work on our behalf.
6.1.5 We may provide anonymous aggregated data to reputable third parties on a commercial basis.
6.1.6 We will give third party providers who supply services to us, or who process information on our behalf, incidental access to your information but will always take steps to ensure their security measures are adequate to protect your information.
6.1.7 We will disclose your information to enforcement authorities if asked to do so, or to a third party in the context of actual or threatened legal proceedings or if otherwise required to do so by law.
7 Your rights
7.1 You have a right to rectify any errors in information we hold about you, and to change or correct any details you have already given us. Please inform us about changes to your details so that we can keep our records accurate and up to date.
7.2 You also have a right to be removed from any mailing list we hold at any time, but you must first contact us either in writing or per e-mailing at firstname.lastname@example.org
7.3 You have a right to see a copy of the information we hold about you on payment of a statutory fee. 7.4 Before we agree to this, you must provide us with sufficient evidence of your identity and sufficient details of the information you wish to see to enable us to locate it.
8 Transfers outside Europe
We are obliged to satisfy ourselves before transferring your information to a country outside the EEA that it provides adequate protection for your data protection rights. The EEA comprises the EU countries and Norway, Iceland and Liechtenstein. Countries outside the EEA may not give the same level of protection to your information as those within the EEA.
Please e-mail us on email@example.com if you have any feedback or questions about privacy. Your comments are always welcome